Project Coordinator/Administrative Assistant

Project Coordinator Duties:

  • Entering and tracking employee hours, ensuring time is allocated to the correct job or function
  • Totaling hours work for all departments
  • Job intakes on all potential construction jobs
  • Scheduling all scopes for potential jobs for superintendent
  • Entering all expenses into QuickBooks and ensuring they are allocated to the correct job or function
  • Coordinating with insurance adjusters, sub-contractors, and clients on estimates prior to securing new jobs
  • Assisting Construction Manager and Superintendent with administrative duties
  • Answering phones
  • Setting up new employees with all benefit information
  • Send iTel samples out for insurance jobs
  • Track Saber company tools

HR Duties:

  • Managing all L&I claims
  • Completing all required documentation throughout claim and communicating to claim manager
  • Any coordinating of interviews for employee claims

Accounts Receivable Duties:

  • Complete and send out all construction billing
  • Follow up with insurance adjusters on unpaid claims to ensure they have everything they need to release payment
  • Capture endorsements from clients or Mortgage companies when relevant
  • Track all Mortgage checks and follow up throughout process
  • Follow up with customers on unpaid balances and send past due accounts to collection agency when internal collections efforts have been exhausted
  • Follow up with coordinators of departments to ensure they have provided adjusters with all necessary documentation
  • Communicate weekly with department heads and owners on status of accounts receivable progress (recap) and any issues